Evening Degree Program - Withdraw / Refund Policy

Refund Deadlines and Percentages for Add/Drop and Withdraw can be found on the Evening Degree Program Academic Calendar

NO FAXES, PHONE CALLS, OR EMAILS WILL BE ACCEPTED IN LIEU OF THE OFFICIAL DROP/ADD FORM.

Dropping Classes (no penalty)
Students who find it necessary to change their enrollment by dropping or adding courses must do so by obtaining a Drop/Add form from the evening degree program office. This form must be completed and returned to the evening degree program office during the Drop/Add period. Students should note that any change of academic schedule must be cleared by the evening degree program office. The date the change is received in the evening degree program office will be the official date for the change.

The Drop form must be completed and returned by the date posted on the Academic Calendar.

Withdraw / Refund Percentages
After the Drop/Add period, the professor must approve the change in schedule. The professor may issue one of the following grades: Withdrew Passing (W), Withdrew Failing (WF), or may refuse to approve the withdrawal. In order to receive a refund, the student must officially drop the class by the date specified in the Class Schedule.
If a student must withdraw from a class or the University, an official withdrawal form must be obtained from the evening degree program office. The instructor, the evening degree program advisor, Registrar and the Director of Financial Aid must sign the withdrawal form. The withdrawal form must have all signatures and be returned to the evening degree program office by the withdrawal date stated in the evening degree program calendar. Failure to attend class does not constitute an official withdrawal. Students who do not officially withdraw from a class will be held financially responsible for the class.

Students will not be officially withdrawn from a course without submission of the proper withdrawal form.

Institutional Refund Policy

The date that will be used for calculation of a refund for drop/add or withdrawal will be the date on which the Registrar’s Office receives the official form signed by all required personnel. An arrangement with a professor will not be recognized as an official change. Any student who has registered and decides not to attend must officially drop or withdraw.

A student who officially withdraws from the university prior to the last day of the drop/add period for any term of enrollment will be entitled to a 100 percent refund of tuition and fees charged for that current term. A student who officially withdraws from the university after this date may be entitled to a prorated refund of tuition only. Fees are refundable only during the drop/add period. A student must withdraw from all classes to be eligible for a refund. Any individual courses withdrawn from by a student are still counted in the total hours billed. The following calculation will be used to determine the prorated amount of tuition to be credited to the student’s account:

The total number of calendar days before official withdrawal = Percentage of retained tuition
The total number of calendar days in the term of enrollment

For traditional undergraduate and Master of Arts in Teaching students, the total number of calendar days includes all days beginning with the first day of classes and ending with the last day of classes, excluding final examination days. For evening degree students, the total number of calendar days includes all days from the first day of classes to the last day of classes, excluding final examination days, for both sessions combined. When the percentage of retained tuition is equal to or greater than 60 percent, no tuition credit will be given. Additionally, a student is not eligible for any refund if (1) the student fails to formally withdraw; (2) the student is suspended for disciplinary reasons; (3) the student withdraws when a disciplinary action or honor code violation is pending; or (4) the student withdraws from a class or classes, but does not totally withdraw from all classes for the semester.

No exceptions to the Institutional Drop and Withdrawal Policy will be made, and no appeal will be accepted.

Important Note for Evening Degree Program Undergraduates

Eligibility for financial assistance is calculated on a semester basis; therefore, the refund policy must also be based on the same enrollment period.

1. A student who completely withdraws from all courses in the first session of a particular semester, and who does not plan to return within that semester, will be subject to the applicable Federal Return of Title IV Funds and/ or Institutional Refund policies.

2. A student who completely withdraws from all courses in the first session, but states in writing to the Office of Financial Aid that he or she will return in the next immediate session within the semester, is subject to the Institutional Refund Policy only. However, should the student not return in the subsequent session, any refund calculations will be reevaluated to consider the federal policies, where applicable.

3. Students successfully completing the first session of a given semester who do not return in the second, subsequent session will only be subject to institutional policies. This also applies to students who do return but then drop one or more courses in the second session.