Refund Deadlines and Percentages for Add/Drop and Withdraw can be
found on the
Evening Degree Program Academic Calendar
NO FAXES, PHONE CALLS, OR EMAILS WILL BE
ACCEPTED IN LIEU OF THE OFFICIAL DROP/ADD FORM.
Dropping Classes (no penalty)
Students who find it necessary to change their enrollment by
dropping or adding courses must do so by obtaining a Drop/Add form
from the evening degree program office. This form must be completed and
returned to the evening degree program office during the Drop/Add
period. Students should note that any change of academic schedule
must be cleared by the evening degree program office. The date the
change is received in the evening degree program office will be the
official date for the change.
form must be completed and returned by the date posted on the
Withdraw / Refund Percentages
After the Drop/Add period, the professor must approve the change
in schedule. The professor may issue one of the following grades:
Withdrew Passing (W), Withdrew Failing (WF), or may refuse to
approve the withdrawal. In order to receive a refund, the student
must officially drop the class by the date specified in the Class
If a student must withdraw from a class or the University, an
official withdrawal form must be obtained from the evening degree program office. The instructor, the evening degree program advisor,
Registrar and the Director of Financial Aid must sign the withdrawal
form. The withdrawal form must have all signatures and be returned
to the evening degree program office by the withdrawal date stated in
the evening degree program calendar. Failure to attend class does not
constitute an official withdrawal. Students who do not officially
withdraw from a class will be held financially responsible for the
Students will not be officially withdrawn
from a course without submission of the proper withdrawal form.
Institutional Refund Policy
The date that will be used for calculation of a refund for drop/add or withdrawal will be the date on which the Registrar’s Office receives the official form signed by all required personnel. An arrangement with a professor will not be recognized as an official change. Any student who has registered and decides not to attend must officially drop or withdraw.
A student who officially withdraws from the university prior to the last day of the drop/add period for any term of enrollment will be entitled to a 100 percent refund of tuition and fees charged for that current term. A student who officially withdraws from the university after this date may be entitled to a prorated refund of tuition only. Fees are refundable only during the drop/add period. A student must withdraw from all classes to be eligible for a refund. Any individual courses withdrawn from by a student are still counted in the total hours billed. The following calculation will be used to determine the prorated amount of tuition to be credited to the student’s account:
The total number of calendar days before official withdrawal = Percentage of retained tuition
The total number of calendar days in the term of enrollment
For traditional undergraduate and Master of Arts in Teaching students, the total number of calendar days includes all days beginning with the first day of classes and ending with the last day of classes, excluding final examination days. For evening degree students, the total number of calendar days includes all days from the first day of classes to the last day of classes, excluding final examination days, for both sessions combined. When the percentage of retained tuition is equal to or greater than 60 percent, no tuition credit will be given. Additionally, a student is not eligible for any refund if (1) the student fails to formally withdraw; (2) the student is suspended for disciplinary reasons; (3) the student withdraws when a disciplinary action or honor code violation is pending; or (4) the student withdraws from a class or classes, but does not totally withdraw from all classes for the semester.
No exceptions to the Institutional Drop and Withdrawal Policy will be made, and no appeal will be accepted.
Note for Evening Degree Program
Eligibility for financial assistance is calculated
on a semester basis; therefore, the refund policy must also be based
on the same enrollment period.
A student who completely withdraws from all
courses in the first session of a particular semester, and who does
not plan to return within that semester, will be subject to the
applicable Federal Return of Title IV Funds and/ or Institutional
A student who completely withdraws from all
courses in the first session, but states in writing to the Office of
Financial Aid that he or she will return in the next immediate
session within the semester, is subject to the Institutional Refund
Policy only. However, should the student not return in the
subsequent session, any refund calculations will be reevaluated to
consider the federal policies, where applicable.
Students successfully completing the first session
of a given semester who do not return in the second, subsequent
session will only be subject to institutional policies. This also
applies to students who do return but then drop one or more courses
in the second session.