Frequently Asked Questions
Recommended Cell Phones
IT Services Policies
The following individuals are eligible for an Oglethorpe
University Network ID
- Full and part time Oglethorpe faculty and staff
- Currently enrolled students obtaining a degree from Oglethorpe
- Students taking a class offered by Oglethorpe University -
these students will receive an Oglethorpe Network ID only for the semester(s) when they are taking an Oglethorpe course that is offered for credit.
- Individuals teaching an Oglethorpe University course
- Temporary workers while they are working at Oglethorpe
- Employees on official sabbaticals or leaves of absences
The following individuals would need to obtain a Sponsored
Oglethorpe University Network ID
- Consultants paid by Oglethorpe University who REQUIRE an
Oglethorpe account to do their work
- Visiting faculty who are not teaching a course and are not
being paid by the University
The following does not, in and of itself, qualify an individual
for an Oglethorpe University Network ID:
- Alumni and recent graduates of Oglethorpe University - Alumni
are eligible for guest access to use the labs and have certain other
electronic rights and access available through the Office of Alumni
- Retirees of the school - Retirees may apply to keep their
Oglethorpe Network ID with the Provost.
- All eligible individuals are assigned a Network ID based upon
their legal name as officially documented with the University. This
Network ID will not be changed unless
PLEASE NOTE: Random nicknames, non-associated names, titles, etc.
are expressly not supported by the University. Middle names or common nicknames for legal names ARE supported only IF Human Resources and/or Admissions is told in advance of the account creation.
a. Your legal name changes (e.g. due to marriage, divorce, etc.)
b. Your assigned Network ID is offensive.
- Access to electronic systems is a privilege that has an
accompanying responsibility to protect those systems. In general,
you are responsible for all usage done under your Access Codes.
Should you choose to disclose your Access Codes to others, you will
be held responsible for the resulting usage. In particular, you
should never disclose Access Codes which were intended to provide
you alone with personal access to University electronic systems. You
should avoid disclosing your Access Codes, even when requested to by
someone who says it is necessary to work on a problem.
- Disclosure may put you and/or the person to whom you have
disclosed your Access Codes in violation of an applicable license or
contract. You should take all reasonable precautions, including but
not limited to, password changes and other file protection measures,
to prevent unauthorized use of the systems and software accessible
by means of your Access Codes.
- Once a person becomes ineligible for a Network ID, all
Sponsored Network IDs listing that person as a sponsor also become
ineligible. New sponsors must be found and reported to IT Services
in writing or via e-mail to firstname.lastname@example.org
- In general, each eligible person will receive one Network ID.
- Faculty and staff may request a temporary account on a
specific electronic system if that account is needed for testing or
a. This request must be made in writing (or via e-mail to
email@example.com) and must include justification as to why
this account is needed.
b. These account requests are granted at the discretion of the
Chief Information Officer, and may be discontinued at any time.
c. IT Services will assign the temporary Network ID for this
account; the Network ID cannot be selected by the requestor.
d. A temporary account, if granted, will be active for 1 year or
until the owner of the account is no longer eligible for Oglethorpe
network accounts. At the end of the year period, IT Services will
contact the owner of the test account and renew the account if it is
e. The temporary account is only valid for one person - multiple
people using the test account will result in the disabling of the
- Login ID changes for users are no longer conducted during the
course of the academic semester. Any login ID changes will need to
wait until the end of the academic semester to be processed. We can
accept the requests during the semester but the ID WILL NOT BE
CHANGED until the end of the academic semester.
The following outlines the process for deactivating those people no longer eligible for an Oglethorpe Account (Network ID):
- Employees: Unless an explicit exemption is granted (e.g. retirement or prior arrangement with IT Services and/or HR), employee Network IDs (faculty & staff) are deactivated immediately following the end of their last day of work and/or their effective termination date which ever comes first.
a. Graduation – Upon graduation, a student’s Network ID will generally remain active until after the date of record (end of drop/add period) following the start of the next Fall semester. Generally, this date falls in early September. Students will generally be given at least one month of notice before deactivation.
b. Non-returning – Students who transfer, withdraw or otherwise do not return to the University will have their Network IDs deactivated at the earlier date of either:
i) notification by the Registrar’s office or
ii) three consecutive terms of no active classes.
No notice is generally given for account deactivations of this type.
Students wishing to take a leave of absence and not have their Network IDs deactivated should notify and obtain agreement with the Registrar in advance.