Housing is available to full time day students only. Each
resident student is required to pay a nonrefundable deposit and
sign a residence hall agreement before he/she may reserve a room.
The agreement is binding for an entire academic year. Students
thinking about moving off campus should speak with the Director of
Residence Life before making plans.
Room Assignment and Reservations
Once a student enrolls at Oglethorpe, he/she signs up for
on-campus housing each April for the upcoming academic year. Room
reservation dates and procedures are publicized by Residence Life.
Requests for summer housing will be taken during the spring
semester in April, after the room selection process is complete
for the upcoming fall semester. Residence Life will announce
dates, times and procedures.
Students wishing to change rooms must submit a Room Change
Request form. Forms may be obtained and submitted in the Student
Affairs Office. The student will then be contacted (usually within
2-3 days) as to whether or not his/her request has been approved.
Moving without prior approval of the Residence Life Office will
result in a minimum $50 fine. Room changes may only be made after
the first two weeks of school through midterm during the first
semester and during the first two weeks of school during the
second semester. When the residence halls are filled to capacity,
there won't be a lot of options for room changes. Communication is
the key to effective roommate relationships.
All residents are expected to vacate the residence halls by
the time posted by the Residence Life staff, on the last day of
classes before a scheduled break, or at the completion of their
final examinations. Special requests for delayed departure must be
submitted to the Director of Residence Life two weeks prior to the
upcoming break. Permission may be granted by the Director of
Residence Life if the request is justified. Students who have been
granted special permission to remain in the halls over scheduled
breaks will be charged $100 per day. Anyone who returns to the
Residence Halls during the break or who stays late without
receiving prior permission may face additional sanctions and fines. The residence halls will reopen after scheduled
vacation periods at 9:00 a.m on the day before registration or
when classes resume.
All resident students must complete a room inventory card (RIC)
upon arrival. Completed room inventory cards should be turned into
your RA or RLC. Signing the RIC means that the resident accepts the
condition of the room at check-in. When residents vacate their
assigned rooms, a checkout procedure must be followed:
- Arrange a time for a checkout appointment with your RA. All
your belongings, including those on walls, in closets, in
drawers, etc. must be removed.
- Sweep out room and remove all trash. As a courtesy to other
students, please do not leave trash in hallways or outside your
door. If your room or suite is not cleaned, you will be charged
accordingly for improper checkout.
- Meet with your RA for a checkout appointment. The RA will
inspect the room for damages, missing furniture and cleanliness.
- Return your keys to your RA and sign your room inventory
card after any damages have been noted.
- Your Head Resident or other professional staff will
determine final damage assessments.
NOTE: Moving without prior approval from your RLC will
result in a $50 fine.
Communal Property: If hallways, baths, lounges or other
public areas in the residence halls receive undue abuse, we expect
the assistance of the residents of that area to identify the
responsible individual(s). When the individual(s) cannot be
identified, all residents will be required to pay a prorated share
of repairing such damages.
Room: You are responsible for any damages that occur in
your room during your occupancy. If damages are accidental, you
must still pay repair costs. In the case where damages are the
result of vandalism, the individual responsible must not only pay
for repairs but may also face disciplinary action.
Students who maliciously damage their rooms and/or common areas
of the residence halls will be subject to restitution,
disciplinary action, and/ or fines and possible expulsion from the
Deposits, Refunds, and Breaking your Contract
A room reservation/damage deposit of $200 must be paid prior to
reserving a room. This deposit will be applicable to residence
hall damages. Students who currently live on campus will not have
to pay an additional deposit to reserve a room. In this case, the
deposit will be rolled over. The deposit will be refunded after
the student leaves the residence hall at the end of the contract
period or for other reasons as stated in the Residence Hall
Agreement, provided that the student has no outstanding financial
obligations to the University and does not intend to live on
campus the following year. If the student fails to turn in keys
and sign the proper check out forms at the end of the occupancy
period or if keys are lost during the contract period, a $130 lock
change fee will be charged against the damage deposit. The damage
deposit is not applicable to room and board charges. Damage
deposits will be processed at the end of each semester. Students
who are graduating or not returning to campus housing should
expect a check mailed to their permanent address by mid-June.
Students are obligated to live on campus throughout their
contractual agreement which is typically the entire academic year.
Students may apply to break their contract prior to the end of the
academic year as outlined in the Residence Hall Agreement.
Students suspended from the residence halls are not entitled to a
Report lost keys at once to your Residence Life Coordinator. For your
security, it is necessary that we change locks and make a charge
against your damage deposit. The charge for a lost key is $130
when it is necessary to change the "core."
Students needing to be let into their rooms should contact the
RA on duty or Campus Safety. If that person is temporarily
unavailable, they should look for another member of the Residence
Life staff, or call Campus Safety as a last resort. Students who
have more than 2 lockouts will be charged $10 per lockout.