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Opening & Closing Information


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IMPORTANT INFORMATION:

REGARDING THE OPENING & CLOSING OF THE RESIDENCE HALLS & GREEK ROW

OPENING FOR FALL | FALL BREAK | THANKSGIVING | WINTER BREAK | SPRING BREAK | CLOSING FOR SPRING

OPENING FOR FALL

The residence halls open for new students (freshmen and transfers) on Thursday, August 15, 2013. Please report campus between the hours of 9 AM and 11:00 AM where you will check in for orientation and receive keys to your room. To learn more about orientation, please visit the Student Leadership and Activities website.

The residence halls and Greek Row open for returning students on Saturday, August 17, 2013. Returning students should report to the Turner-Lynch Campus Center to pick up their keys between 9 AM and 4 PM. Your Resident Assistant will be available on your floor to meet with you and answer any questions you may have, so please make sure you stop by their room or meet with them on your floor.  That evening you will have a mandatory floor meeting.  The details for the time and location will be posted on your floor.

FALL BREAK

The residence halls and Greek Row housing will remain open for Fall Break, which is from October 12-15, 2013. Meals are provided on a limited basis during this time and you can learn more about dining availability by visiting the Dining Services website. Additionally, you should be aware of the following:

IF YOU ARE LEAVING OVER THE BREAK

Please:

  • Turn off all lights and turn heater down to 55 degrees.
  • Check to make sure window(s) and door(s) are closed and locked.
  • Shut drapes and/or blinds.
  • Unplug items that do not need to be plugged in (e.g., lamps, clocks, etc.).
  • If you have a vehicle on campus and will be leaving it over the break, park it in a well lit area and do not leave belongings in the vehicle.

IF YOU ARE STAYING OVER THE BREAK

If you are staying over the break, be extra aware in your community:  make sure building entries are locked, know who is staying on your floor, and as you would normally do, do not allow strangers into your living areas.

If you need staff assistance during the break, please call 404-364-8520 or come by the Residence Life Office during operational hours.  When the Residence Life Office is closed, please call your Resident Assistant Duty Phone or the University Campus Safety at 404-364-1998.

THANKSIVING BREAK

The residence halls and Greek Row housing will remain open for Thanksgiving Break.  Meals are not provided during the break.  The last meal before Thanksgiving break will be lunch on Tuesday, November 26, 2013.  The meal plan will resume with brunch on Sunday, December 1, 2013.

For safety reasons, please notify your RA if you plan to remain on-campus during the break.  Student staff will be on duty throughout the break, except on Thanksgiving Day, whereas a professional staff member and Campus Safety will be on-call during the entire break.  If you need anything during the break or there is an emergency, please notify your RA, professional staff member, or Campus Safety.  During the break, to reach the RA on duty in Traer and Dempsey Residence Halls please call 404-504-1401 and in Bowden-Magbee and Jobe-Hansen Residence Halls please call 404-504-1404.  The professional staff member on-call can be reached at 404-919-6875 and Campus Safety can be reached at 404-504-1998.  Do not hesitate to call one of us!

WINTER BREAK

The residence halls and Greek Row housing will close for Winter Break at 10:00 a.m. on Wednesday, December 18, 2013 and will re-open at 9:00 a.m. on Sunday, January 12, 2014.   All residents must be out of the residence halls and Greek Row housing during this time.   If you have not made plans for Winter Break, please do so immediately.  Students who remain on campus during break may be subjected to fines or other disciplinary action.  The last meal before Winter Break will be lunch on Tuesday, December 17, 2013.  The meal plan will resume with brunch on Sunday, January 12, 2014.   Classes for the spring semester will begin on Monday, January 13, 2014.

Preparing your room for Thanksgiving and Winter Break

Prior to your departure for both breaks, please remove any trash or food from your room.   The heat should be set on low to avoid bursting the pipes.  During winter break, defrost any refrigerators and unplug all appliances before you leave.   Remove all valuables and any items that you think you will need during the Winter Break as you will not be permitted to return to the residence halls or Greek Row housing.  If you have fish, please make sure to make arrangements for their care during the break.  During the winter break, you will not have card access to the residence halls.  The RA’s will be checking rooms after your departure for Winter Break to ensure compliance.

SPRING BREAK

The residence halls and Greek Row housing will remain open for Spring Break which starts Saturday, March 15 and ends Sunday, March 23.  Meals are not provided during the break.  The last meal before Spring Break will be lunch on Friday, March 14, 2014.  The meal plan will resume with dinner on Sunday, March 23, 2014.

For safety reasons, please notify your RA if you plan to remain on-campus during the break.  Student staff will be on duty throughout the break.  If you need anything during the break or there is an emergency, please notify your RA, professional staff member, or Campus Safety.  During the break, to reach the RA on duty in Traer and Dempsey Residence Halls please call 404-504-1401 and in Bowden-Magbee and Jobe-Hansen Residence Halls please call 404-504-1404.  The professional staff member on-call can be reached at 404-919-6875 and Campus Safety can be reached at 404-504-1998.  Do not hesitate to call one of us!

Preparing Your Room for Spring Break

Prior to your departure for Spring Break, please make sure:

  • Windows are closed, locked, and blinds are drawn
  • Trash is emptied
  • Perishable food discarded
  • All electronics are unplugged including refrigerators (defrosting refrigerators must be left in your room, not in common areas)
  • Lights are turned off
  • Heat is lowered, but kept on
  • All valuables removed from room
  • Room/Greek House door(s) and windows are closed and locked
  • There are no fire safety or Oglethorpe Policy violations present in the room

CLOSING FOR SPRING: Quick Guide to Closing | Residence Life Housekeeping Checklist | Express vs. Traditional Checkout

Residence Halls and Greek Row close for the spring semester at 12:00 p.m. on Wednesday, May 14th unless you are a graduating senior or have special permission from Residence Life to stay.  All students are expected to vacate the residence halls during this time.  Graduating seniors must checkout by 10:00 a.m. on Sunday, May 18, 2014. To request to stay late, you should fill out the Request to Stay Late Form. All students, including seniors and those approved to stay late, must be out of the residence halls on Sunday, May 18, 2014 by 10 a.m. No students will be allowed to stay later than this date.

If you have not already done so, please make your travel and move out arrangements.  Anyone who is found to be in the residence halls without permission during this time may be subjected to disciplinary measures and/or fines.

Before you leave, please be sure to do the following:

  • Sign up for a checkout appointment with your RA
  • Remove all of your trash and dispose of properly
  • Clean the room, bathroom, and common space
  • Place the University’s furniture in its original positions
  • Turn in room key to RA after checkout

The RA for your area will be checking your room upon your departure to ensure that all of your items have been removed and that your room has been locked. You MUST properly checkout with your RA or else you will face disciplinary measures and/or fines.

Please contact the Residence Life office by phone at 404-364-8520 or by e-mail at housing@oglethorpe.edu with any questions or concerns that you may have regarding the closing of the residence halls.

 


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